Cash Sales Order & Rush Sales Order

Cash sales Order

Cash sales is a sales process wherein the customer orders, picks up and pays for the goods immediately.

•          The delivery is processed as soon as the order is placed and the customer picks up the goods from the stores on the same day.

•          Cash payment is taken from the customer and cash invoice is printed.

•          The customer payment is entered into the cash account.

•          Cash Sales order in SAP is represented by the document type- CS.

•          Delivery type-BV and order related billing type-BV are configured.

•          Immediate Delivery-X and shipping conditions-10 auto trigger immediate creation of the delivery in the background.

•          The system automatically proposes the current date as the date for delivery and billing.

•          Cash sale is billed using order related billing process.

•          Cash Sale Invoice is printed with output type RD03, contained in the output determination procedure for order type CS.

Refer to the below Diagram 

Document Type CS setting for Cash Sales .

Rush Sales Order

Rush order is used when the customer wants to picks up the goods immediately or when the goods have to be delivered the same day.

The delivery document is created automatically as soon as the order is placed.

•          Billing is processed in the standard way-based on the delivery.

•          Rush order in SAP is represented by the document type- RO.

•          Delivery type-LF and delivery related billing type-F2 are configured.

•          Immediate delivery option is switched on ensuring automatic creation of the delivery document in the background. The rush order is billed using delivery related billing process. 

Refer to the below Diagram

Document Type RO setting for Rush Order 

Billing type has been determine by Item Categories setting .Lets cheek billing relevance indicator has set as Order related billing  for Cash Sales & for Rush order it set as Delivery Related Billing 

Link Between SAP SD, MM & FI

The link between SD and MM :-

1. When you create sales order in SD, all the details of the items are copied from Material master of MM.
2. MRP and availibility check related data is also taken from MM although you control this data in SD also.
3.  While you create inbound/outbound delivery with reference to a sales order,the shipping point determination takes place with the help of the loading group, plant data, shipping conditions etc. This also refers to Material Master.
4.  The material which you are entering in a sales order must be extended to the sales area of your sales order/customer otherwise you cannot transact with this material.

There are many such links between SD and MM.

Now the link between SD and FI :-

1. Whenever you create a delivery with reference to a sales order, goods movement takes place in the bacgground. eg. In case of standard sales order, you create an outbound goods delivery to the customer. 

Here movement 601 takes place. This movement is configured in MM. Also, this movement hits some G/L account in FI. Every such movement of good s hits some G/L account.

2. The accounts posting in FI is done with reference to the billing documents (invoice, debit note, credit note etc) created in SD. Thus this is a link between SD and FI

3. Tax determination: In case of a tax determination also, there is a direct link between SD and MM

SD Integration points with other modules

SD module is highly integrated with the other modules in SAP.

Sales Order – 

Integration Points                      Module

•Availability Check             -       MM

•Credit Check                   -       FI

•Costing                        -       CO/ MM

•Tax Determination              -       FI

•Transfer of Requirements       -       PP/ MM

Delivery & Goods Issue – 

Integration Points                      Module

•Availability Check             -       MM

•Credit Check                   -       FI

•Reduces stock                  -       MM

•Reduces Inventory $            -       FI/ CO

•Requirement Eliminated         -       PP/ MM

Billing -

Integration Points                      Module

•Debit A/R                      -       FI/ CO

•Credit Revenue                 -       FI/ CO

•Updates G/ L                   -       FI/ CO

  (Tax, discounts, surcharges, etc.)

•Milestone Billing              -       PS

Return Delivery & Credit Memo -

Integration Points                      Module

•Increases Inventory            -       MM

•Updates G/ L                   -       FI

•Credit Memo                    -       FI

•Adjustment to A/R              -       FI

•Reduces Revenue                -       FI

SD Transaction Code Flow: 

Inquiry / Document type IN 

Tcode for creation VA11,VA12,VA13. tables VBAK,VBAP

Quotation / QT 

Tcode for creation VA21,VA22,VA23. tables VBAK,VBAP

Purchase Order PO 

Tcode for creation ME21,ME22,ME23. tables EKKO,EKPO.

Sales Order OR 

Tcode for creation VA01,VA02,VA03. tables VBAK,VBAP

Delivery LF 

Tcode for creation VL01,VL02,VL03. tables LIKP,LIPS

Billing MN 

Tcode for creation VF01,VF02,VF03. tables VBRK,VBRP

FI-CO Overview

OBJECTIVES

• Define the SAP R/3 organizational elements for Financial reporting and control
• Identify financial integration points with the logistics chain
• Execute financial and management reports in the SAP R/3 system

Financial Accounting is broken down into the following sub-modules:

• General Ledger accounting
• Accounts Receivable
• Accounts Payable
• Legal Consolidations
• Special Purpose ledger
• Asset Accounting

Controlling is broken down into the following sub-modules:

• Overhead Cost Controlling
• Product Cost Controlling
• Sales and Profitability Analysis
• Activity Based Costing

Organizational Units in SAP Financial Accounting

·         Enterprise controlling (EC)an enterprise-wide view of financial reporting

·         Treasury (TR) control of cash, banking, securities, and funds management

·         Financial Accounting (FI) core financial accounting integrated with sub-ledgers

·         Controlling (CO) management accounting for tracking overhead and profitability as well as production process control Investment Management (IM)

·         Chart of accounts Contains all account numbers

·         Group Company Consolidation of company codes

·         Company Code Independent balancing unit used for legal reporting

·          

·         Business Area Used to create internal balance sheets