Text determination is a basic but often
essential function of document processing.
Using text determination, text lines can be copied from one document to
another such as from a customer master to a sales order. Once the
organizational structure is in place, additional configuration related to texts
and output may be completed in order to help manage sales transactions with
customers and within a company, and to generate output for sales and sales
support activities. The usage of text is
optional.
Texts: Texts are descriptions of additional
information to help clarify data within SAP R/3. Any relevant information can be freely
defined, stored and maintained as the text both in the Customer Master record
and in Sales & Distribution Documents. Texts are categorized by the Text
Type. The text can be defined at the following levels:
·
Customer
o
Central Texts: defined at
the Customer level
o
Contact Person: defined at
the Customer level
o
Sales & Distribution:
defined at the Customer/Sales Area level
·
Material
o
Info record: defined at the
customer/material level
o
Pricing conditions
o
Agreements
o
Conditions
·
Document
o
Sales Document :defined at
both the Header and Item level
o
Delivery :defined at both
the Header and Item level
o
Billing :defined at both
the Header and Item level
o
Shipment: defined at the
Header level
o
Contact/Sales Activity
:defined at the Header level
When creating a Sales Order, the text in the
Sales Order refers to the Material, Customer or referenced Sales Order. The referred text can be manually changed.
Define Output Configuration (V/44)
Output: Output control which is dependent on various criteria
allows output to be processed and sent subject to certain conditions and
restrictions.
For Output Control following needs to be defined:
·
Rules of output
determination
·
Print parameters
·
When the sending of output
is to be initiated
In the SAP R/3, outputs such as Order
Confirmations, Delivery Notes, or Sales Invoices are controlled by the Customer
Master, the Output Condition Record, and the Print Parameter.
When creating output, valid Output Condition
Records are found utilizing the Output Determination Procedure. This procedure
uses the Condition Technique like text determination and pricing. Output determination in
sales and distribution allows user to control proposal using assignments and
groupings in such a way that the system selects the output allowed in each
sales transaction and carries out output processing according to predefined
criteria. Output control occurs at the header and item levels.
In the SAP System there are two possible ways of
controlling output determination for each output:
·
proposal of output from the
customer master record
·
proposal of output using
the condition technique
SAP
recommends the output proposal using the condition technique. This is because
it is much more flexible than taking the proposal via the customer master. For
example, the condition technique makes it possible to determine the most
suitable output from several different types of output.
In this step, define the print parameters are
defined for sales, shipping, billing, transportation and sales activity output,
for example. This is dependent on a predefined key. In the standard version of
the SAP R/3 system, print parameters can, for example, be dependent on:
·
sales
organization
·
sales organization/ distribution
channel / division
·
sales
office
·
shipping
point
For
example, it is possible to print out picking lists on a printer which is
assigned to a particular shipping point, and sales order confirmations on
another printer which is assigned to a particular sales office.
Define Output Layout (V/46)
In forms , definition of the layout of output documents
is done. It is also defined which texts and data appear at which position of
the output document. Forms are pre defined and allocated to the outputs which
have been defined beforehand. Forms
define the text format and page layout of documents, which can be formatted (in
accordance with the definitions) for display on the screen or for output to a
printer.
Furthermore, user can allocate form texts (e.g.
for address or letterhead) which appear in the output documents according to
certain criteria (for example, sales
organization or sales
office).
